Accommodations, Accessibility, and the ADA
By: Matthew McCord, Consultant – Motor Team
Back in 2014, Elisabeth Simpson wrote a Blog post on low cost accommodation solutions. Three years have passed since then, and I think it is time to revisit this subject and provide you all with some additional options to keep in your toolkit. However, this post will focus more on Do-It-Yourself style accommodations. So, if you are one to enjoy rolling up your sleeves and tackling accommodation needs directly rather than purchasing a product, then this Blog article is for you. Even if you aren’t a hands-on kind of person, some of these options may still be helpful.
To begin, I think it is best to lay down the rules of what this Blog is about. Have you ever looked into accommodation options and thought, “I am sure you could make this yourself and it would be much cheaper to do so?” If so, that is the question that drives this Blog. Some of you may be worrying that the following may be a little out of your depth, so let me assure you, it is certainly possible that you have done more complex projects of your own than what I will be giving you below.
First, let’s start simple. Have you ever looked into height adjustable table legs as an accommodation option? Well, if you do not need the ability to periodically adjust from sitting to standing height, you can increase the height of a desk by lifting it up and placing the legs on cinder blocks or bricks. You can similarly lower a desk by removing the legs entirely and placing it on cinder blocks to achieve the height needed.
Next, let’s go for a little more complex option. Sit/stand workstations are a very common accommodation request and I often point out our vendor listing for monitor risers as a solution for those needs. However, you can achieve the same results by stacking some phone books up to the appropriate height and then placing a second monitor on top of them. To make that monitor usable, you will need to raise up a keyboard tray to place a second keyboard and mouse on. You could also use the same keyboard and mouse for both monitors, but depending on individual needs, it may be best to get another set rather than constantly moving things around. To make such a tray, you can use a shelving insert from an old bookshelf for instance. You can also look into using pink board, which can be purchased from building supply stores, if no empty bookshelves are readily available. If you are concerned about towers of phone books toppling over, then you can bind them together using duct tape. As a bonus, you can also create a footrest out of old phonebooks that are bound together in the same manner.
On the topic of desks and computers, spare binder clips can be used to help organize electronic device wiring. This can be helpful for IT employees with vision impairments to quickly locate the needed wires. An additional step that can be helpful here is using a strip of scotch tape and labeling each wire by writing on the tape and then sticking it on the binder clip or using some tactile dots and markers as an alternative method of labelling depending on severity of the individual’s visual impairment. This will provide the added benefit of making an otherwise incomprehensible mass of wires tidier as well!
In the spirit of keeping things organized, this next idea can be very helpful for people with memory limitations. If you have an employee with such issues who often leaves keys laying around, you can use a carabiner to keep multiple sets of keys together and allow the employee to clip them directly on their clothing via belt loops. This is a practice that I learned from my father. As a custodian for a school, he needed to carry around a bunch of keys and this was how he kept track of them all.
This last option will be the only one that involves the use of power tools. Let’s say you are looking into options for an employee with pain and cramping in the wrist and hands from all the writing they need to do. This can be a big problem for people with carpal tunnel syndrome. A simple way to help with this is to measure the writing utensil being used (pens, pencil, and whiteboard markers are all common targets for this), and then use a power drill a make a hole through a tennis ball just big enough to fit the utensil through it. Now, the employee can hold onto the ball instead of the pen, pencil, or marker and put less pressure on the wrist to hold it. If you are one to shy away from using power tools, or simply do not own them, there are similar styles of writing aids available to purchase directly from vendors.
I know it is an impulse to immediately think of purchasing something when accommodations are requested. Sometimes this is the only real option. However, I hope this Blog has helped to give you some brain food on what we can do to help accommodate our employees and even ourselves with a little ingenuity. A bit of elbow grease and out of the box thinking can go a long way!